Vacant job

Are you a structured and service-oriented project administrator who thrives in a central role with many points of contact?

We are now looking for a project administrator for a 12-month temporary position on behalf of our client.

In this role, you will be an important part of the organization and act as a natural spider in the web with many internal and external points of contact. You will support the client and project organization in daily operations and contribute to creating structure, efficiency, and smooth workflows. The role suits you who are used to handling multiple tasks simultaneously, have good prioritization skills, and thrive in a dynamic environment.

At our client, you will work with a variety of administrative tasks in an organization where your contribution makes a difference. You will be offered a role that combines operational administrative work with the opportunity to contribute to the development and improvement of routines and workflows.

We are looking for someone who can start immediately – so send in your application today!

Information about the position

The position is part of our staffing services, where you will be employed by Sodajo Consulting and work as a consultant for our client. You will collaborate closely with project managers and other stakeholders, with tasks that include:

· Record keeping, archiving, and document management according to current routines

· Meeting administration, including bookings, minutes, distribution, and archiving

· Administrative support in projects, including management of project tools and permissions

· Invoice management, coding, and quality assurance of documentation

· Monitoring and follow-up of time reporting from consultants and contractors

· Support during onboarding and offboarding of project members and consultants

· Ordering and administration of IT and office supplies as well as access cards

· Guidance in administrative routines and method support

· Participation in the development of administrative workflows and networks

We are looking for someone who

• Has a high school diploma with a passing final grade
• At least 5 years of work experience as a project administrator from similar organizations such as public transport, infrastructure, urban planning, technology, construction, vehicles, IT.
• At least 5 years of work experience in case and document management
• At least 5 years of work experience in invoice management in Agresso or similar invoice management systems
• Fluent in Swedish and English, both spoken and written

Desirable experiences include

• At least 3 years of experience administering in one of the market's leading web-based administrative tools for project collaboration such as Avima, Sharepoint, or similar.
• At least 3 years of experience working in EDIT (Platina) or equivalent record-keeping systems.
• At least 3 years of experience administering in one of the market's leading web-based administrative tools for project collaboration such as Avima, Sharepoint, or similar.

Personal qualities

We are looking for someone with good communication skills who can communicate simply and clearly with a focus on the recipient's needs and conditions. You have a good ability to collaborate, create team spirit, and build long-term relationships. You are responsible, self-driven, and keep agreements regarding deliveries. You can handle different types of tasks simultaneously and have the ability to prioritize effectively. As a person, you are systematic and structured, with the ability to create conditions for effective workflows. You are solution-oriented, approach problems with an open attitude, and are happy to invite dialogue and collaboration.

We offer

• The opportunity to contribute to an important project with societal relevance
• A central role where your skills and experience make a difference
• A dynamic work environment with the opportunity to develop your administrative skills

Start date: Immediately

Position scope: Full-time temporary position

Location: Stockholm

Selection: Ongoing

Contact

Are you the one we are looking for? Send in your application today!

If you have questions about the position, please contact the responsible recruiter:

Fanny Gustafsson

[email protected]